Invoicing

Order confirmations: Write them perfectly with a template

If a customer accepts an offer that you’ve submitted, you should formally confirm the order. In theory, an oral communication is sufficient, but a written confirmation of the agreed services and conditions is much more serious and secure. With templates for Word, Excel, and others, you can create such order confirmations in just a few minutes. [...]  

Creating goods receipts with delivery note templates

A goods receipt is a useful document for both the supplying company as well as the recipient and should therefore be sent out with all deliveries, especially large ones. Even though it isn’t required by law, it’s standard practice in sales. Once you’ve found the right template, you can create a delivery note in minutes. [...]  

Quotation templates: how practical samples work

With a professional template, you can increase your chances of turning the interested party into a customer. In order to achieve this, the quote should correspond to the recipient’s needs as well as have a professional structure, layout, and content. Quotation templates for Word and Excel offer the perfect support. [...]  

Invoice templates: How Excel, Word, and Co. help with the transmission of payment information

Using a template to write invoices saves you a fair bit of time. While you still have to enter all of the payment information for each order on your own, sample invoices provide a ready-made design that you just have to fill in using the relevant company and customer data. But how does the perfect invoice template really look? And what should an invoice template consist of? [...]  

Invoice numbers: What to pay attention to

Numbering your invoices isn’t required under U.S. law, but it’s a helpful tool for managing your business and tracking your transaction history. Utilizing a good invoice numbering system makes it easier to locate invoices for future referencing, and can come in handy when accessing sale records for customer service purposes. Following a structured invoice numbering system can also be helpful when conducting business with customers in other countries with stricter invoice regulations in place. [...]  

Required components and information for a proper invoice

Only proper invoices are approved by the IRS. If the invoice is incorrect or incomplete, you forfeit your right to tax deductions, among other consequences. To avoid this, make sure that you always meet the minimum invoice requirements. This quick guide explains what information and components are mandatory on your invoices, what can and can’t be omitted, and which special rules you should pay attention to when invoicing. [...]  

Writing invoices: guidelines for businesses and the self-employed

Invoices are usually written with a special online tool or with an office software, like Microsoft Word or Excel. However, regardless of how you create an invoice, the content and structure of the document are subject to the same guidelines. But what do you need to be aware of? And what are the benefits of writing an invoice online? [...]  

Creating a delivery note: what is a delivery note and how do you design one?

It’s not compulsory to include a delivery note when shipping goods, but it is advisable: this correspondence enables you to provide customers with a quick overview of the delivered products and also makes sure that all of the ordered items are included in the delivery. [...]  

Writing a quote: what you should consider when creating a quote

The profitability of many companies and freelancers depends primarily on the order situation. If you attract a customer’s attention with your products or services, and they send you a request, you should try to create a quote as quickly as possible and send it back to them. We explain what you need to include when writing a quote and the correct way to structure it. [...]  

Writing an order confirmation: what is it and how do I draw one up?

When an order is placed with you or your business, you ought to write up an order confirmation. This confirms to the person who has made the order that their purchase is being processed and also summarizes all the relevant information, e.g., price, product details, delivery date, etc. But what exactly is an order confirmation and what should you be aware of when preparing such a document? [...]