Office 365 pricing: Office 365 – part three

Office 365 – Microsoft’s cloud-based Office suite – combines classic office software with centralized data management and web-based teamwork. Programs for text editing, spreadsheets, or database administration no longer need to be provided locally. They are referred to software as a service in the web browser in the form of web apps. The majority of computing processes don’t run from the user’s side, but rather in the Microsoft data center. This is also where data is stored. This allows text documents, spreadsheets, and presentations to be shared with a quick click, and edited together in a team. This is possible because Office suite is integrated into Microsoft’s OneDrive, Exchange Online, or SharePoint cloud services, which are described in detail in the first part of our guide.

Office 365 can also be used offline depending on the selected licensing model that you choose (which Microsoft refers to as 'plans'). Numerous personal or business plans include installable desktop versions of Word, Excel, PowerPoint, OneNote, Publisher, Access, and Outlook applications, in addition to what is offered online. Users can also work offline on their PC, laptop, tablet, or smartphone.

Instead of being based on the on-premises model, in which software and a usage license is purchased just once, Office 365 is available exclusively as a subscription. This means that users always have the most up-to-date version of Office software, as well as 1 TB of cloud storage in the Microsoft data center. The following table provides an overview of the various licensing models of Office 365 with pricing and features.

Office 365 for home use

The Office 365 Personal and Office 365 Home plans are intended for private use and offer subscription models for individuals and families. Users can choose between monthly installments and a discounted annual subscription. These are not intended for business use.

  Office 365 Personal Office 365 Home
Subscription (annual) $59.99 per year $79.99 per year
Subscription (monthly) $5.99 per month $7.99 per month
Number of users 1 user 5 users
Licensing For private use only For private use only
Installable Office applications PC: Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access Mac: Word, Excel, PowerPoint, OneNote, Outlook PC: Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access Mac: Word, Excel, PowerPoint, OneNote, Outlook
Number of computers supported 1 PC or Mac 5 PCs or Macs
Number of tablets supported 1 tablet 5 tablets
Number of smartphones supported 1 smartphone 5 smartphones
OneDrive cloud storage 1 TB 1 TB for each of the 5 users
Automatic updates including new software versions and features Included Included
Skype call minutes for landlines and mobile networks 60 minutes/month 60 minutes/month per user
Free technical support via chat or phone Included Included

Office 365 for medium-sized businesses

The Office 365 plans: Business Essentials, Business, and Business Premium, are aimed at small and medium-sized companies. The subscription is limited to a maximum of 300 users.

  Office 365 Business Essentials Office 365 Business Office 365 Business Premium Exchange Online Plan 1
Price per month with the annual subscription $5.00 per user/month $8.25 per user/month $12.50 per user/month $4.00 per user/month
Maximum number of users 300 users 300 users 300 users unlimited
Installable Office applications None (only online use) Outlook, Word, Excel, PowerPoint, OneNote, Publisher Exchange Online, Outlook, Word, Excel, PowerPoint, OneNote, Publisher Outlook app for smartphones and tablets/support for Outlook desktop
Exchange Online Yes No Yes Yes
E-mail on a business level 50 GB inbox for e-mails, calendar, and contacts E-mail not included 50 GB inbox for e-mail, calendar, and contacts 50 GB inbox for e-mail, can send e-mails of up to 150 MB
OneDrive for Business 1 TB per user 1 TB per user 1 TB per user Can save attachments directly to OneDrive for Business and send file links
Fully installable Office interface for up to 5 smartphones and tablets No Included Included Outlook app included
Office Online Included Included Included No
Skype for Business Included No Included No
Yammer Included No Included No
SharePoint/Team websites Included No Included Included (Office 365 groups)
Sway Included Included Included No
Planner Included No Included Included
Active Directory Integration Yes Yes Yes No
Free technical support via chat or phone Included Included Included Included
Automatic updates including new software versions and features Included Included Included Included
Guaranteed 99.9% uptime Yes Yes Yes Yes

A detailed comparison of the Business plans for Office 365 subscriptions can be found in the second part of our guide.

Office 365 for large businesses

Microsoft has developed plans especially for larger companies with over 300 employees: Office 365 ProPlus, Office 365 Enterprise E1, Office 365 Enterprise E3, and Office 365 Enterprise E5.

  Office 365 ProPlus Office 365 Enterprise E1 Office 365 Enterprise E3 Office 365 Enterprise E5
Price per month with the annual subscription $12.00 per user/month $8.00 per user/month $20.00 per user/month $35.00 per user/month
Maximum number of users Unlimited Unlimited Unlimited Unlimited
Installable Office applications PC: Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Access Mac: Outlook, Word, Excel, PowerPoint, OneNote None (only online use) PC: Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Access Mac: Outlook, Word, Excel, PowerPoint, OneNote PC: Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Access Mac: Outlook, Word, Excel, PowerPoint, OneNote
Exchange Online No Yes Yes Yes
E-mail on a business level E-mail not included 50 GB inbox for e-mail, calendar, and contacts Unlimited e-mail storage for in-situ archive; additional e-mail functions including archiving and legal hold capabilities Unlimited e-mail storage for in-situ archive; additional e-mail functions including archiving and legal hold capabilities
OneDrive for Business 1 TB per user 1 TB per user 1 TB per user 1 TB per user
Fully installable Office interface for up to 5 smartphones and tablets Included No Included Included
Office Online Included Included Included Included
Skype for Business No Included Included Included
Team websites No Included Included Included
Sway Included Included Included Included
Planner No Included Included Included
Yammer No Included Included Included
Corporate video portal No Included Included Included
Live conferences with up to 10,000 participants No Included Included Included
Self-service Business Intelligence Included No Included Included
Compliance tools No Included Included Included
Information protection Included No Included Included
Advanced eDiscovery No No No Included
Power BI and Delve analysis No No No Included
PSTN conferencing No No Included Included
Cloud PBX for cloud-based call management No No Included Included
Active Directory Integration Yes Yes Yes Yes
Free technical support via chat or phone Included Included Included Included
Automatic updates including new software versions and features Included Included Included Included
Guaranteed 99.9% uptime Yes Yes Yes Yes

Office 365 for pupils, students, and faculties

The Office 365 University, Office 365 Education, and Office 365 Education E5 plans are aimed at pupils, students, and faculty. While the Education plans give educational institutes the opportunity to offer their members Office applications and cloud services for free, or at a discounted rate, the University plan is aimed at those enrolled in universities, technical colleges, and vocational colleges. To subscribe to the University, Education, or Education E5 plans, you must be eligible.

  Office 365 University Office 365 Education Office 365 Education E5
Price $80.00 for 4 years (approx. $1.65 per month) Free $6.00 per month for students; $8.00 € per month for faculty
Maximum number of users 1 user Unlimited Unlimited
Licensing Private; exclusively for members of state-recognized universities, technical colleges, and vocational colleges Through educational institutes; exclusively for members of state-recognized educational institutes Through educational institutes; exclusively for members of state-recognized educational institutes
Installable Office applications PC: Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access Mac: Word, Excel, PowerPoint, OneNote, Outlook None (online use only) PC: Word, Excel, PowerPoint, Outlook, Publisher, OneNote Mac: Word, Excel, PowerPoint, Outlook, OneNote
Number of computers supported 2 PCs or Macs No local installation 5 PCs or Macs
Number of tablets supported 2 tablets No local installation 5 tablets
Number of smartphones supported 2 smartphones No local installation 5 smartphones
Office Online Included Included Included
OneDrive cloud storage 1 TB 1 TB per user 1 TB per user
E-mail on a business level E-mail not included 50 GB inbox for e-mail, calendar, and contacts 50 GB inbox for e-mail, calendar, and contacts
Online meetings No Included Included
Team websites No Included Included
Yammer No Included Included
Sway No Included Included
Corporate video portal No Included Included
Self-service Business Intelligence No Included Included
Compliance tools No Included Included
Information protection No Included Included
Advanced eDiscovery No No Included
Power BI and Delve analysis No No Included
PSTN conferencing No No Included
Cloud PBX for cloud-based call management No No Included
Active Directory Integration Included Included Included
Free technical support via chat or phone 60 minutes/month No No
Automatic updates including new software versions and features Included Included Included
Guaranteed 99.9% uptime No Yes Yes No Yes Yes

Office 365 for non-profit organizations (Business)

The Office 365 Nonprofit Business Essentials and Office 365 Nonprofit Business Premium plans are suitable for small non-profit organizations with up to 300 employees. Organizations wishing to use one of the non-profit plans must show that they meet the requirements.

  Office 365 Nonprofit Business Essentials Office 365 Nonprofit Business Premium
Price per month Donation $2.00 per user/month
Maximum number of users 300 300
Installable Office applications None (only online use) PC: Word, Excel, PowerPoint, Outlook, Publisher, OneNote Mac: Word, Excel, PowerPoint, Outlook, OneNote
Number of computers supported No local installation 5 PCs or Macs
Number of tablets supported No local installation 5 tablets
Number of smartphones supported No local installation 5 smartphones
E-mail on a business level 50 GB inbox for e-mail, calendar, and contacts 50 GB inbox for e-mail, calendar, and contacts
OneDrive for Business 1 TB per user 1 TB per user
Office Online Included Included
Skype for Business Included Included
Yammer Included Included
Team websites Included Included
Sway Included Included
Active Directory Integration Yes Yes
Free technical support via chat or phone Included Included
Automatic updates including new software versions and features Included Included
Guaranteed 99.9% uptime Yes Yes

Office 365 for non-profit organizations (Enterprise)

The Office 365 Nonprofit E1, Nonprofit E3, and Nonprofit E5 plans are aimed at large non-profit organizations with more than 300 employees.

  Office 365 Nonprofit E1 Office 365 Nonprofit E3 Office 365 Nonprofit E5
Price per month with the annual subscription Donation $4.50 per user/month $10.00 per user/month
Maximum number of users Unlimited Unlimited Unlimited
Installable Office applications None (only online use) PC: Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Access Mac: Word, Excel, PowerPoint, Outlook, OneNote PC: Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Access Mac: Word, Excel, PowerPoint, Outlook, OneNote
Number of computers supported No local installation 5 PCs or Macs 5 PCs or Macs
Number of tablets supported No local installation 5 tablets 5 tablets
Number of smartphones supported No local installation 5 smartphones 5 smartphones
E-mail on a business level 50 GB inbox for e-mail, calendar, and contacts 50 GB inbox for e-mail, calendar, and contacts 50 GB inbox for e-mail, calendar, and contacts
OneDrive for Business 1 TB per user 1 TB per user 1 TB per user
Office Online Included Included Included
Skype for Business Included Included Included
Team websites Included Included Included
Sway Included Included Included
Yammer Included Included Included
Corporate video portal Included Included Included
Self-service Business Intelligence No Included Included
Compliance tools Included Included Included
Information protection No Included Included
Advanced eDiscovery No No Included
Power BI and Delve analysis No No Included
PSTN conferencing No No Included
Cloud PBX for cloud-based call management No No Included
Active Directory Integration Yes Yes Yes
Free technical support via chat or phone Included Included Included
Automatic updates including new software versions and features Included Included Included
Guaranteed 99.9% uptime Yes Yes Yes

Tags: Windows / Tools

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